If it’s time to relocate to a different office, it’s easy to get swept up in the commercial moving process. While you’re making decisions, such as what office furniture and equipment to move, consider how the transition will affect your employees. Use these tips to break the news and help the team get excited about the relocation.

5 Tips for Telling Employees About an Office Move

1. Let Them Know Early

Schedule a meeting, either in person or through assorted video messaging services, to discuss the upcoming move. Tell the team at least two months in advance so they have time to digest the news and prevent rumors from swirling. The more time employees have to accept the commercial moving project, the easier the transition will be.

2. Talk About Using Professional Movers

Tell your hard-working team that professional movers will take care of the heavy lifting. They won’t have to worry about straining their backs from manual labor or taking time out of busy schedules to do the brunt of the commercial moving work, which is reassuring. It also avoids questions about overtime pay from working nights and weekends because of the move.

3. Emphasize the Benefits

Discuss the perks your team will enjoy following the relocation, such as an open, cubicle-free office space, easier commuting, and amenities such as a courtyard garden for lunch breaks or free gym access. Provide pictures of the new space, if possible, to help employees see themselves there.

4. Provide Desk Packing Details

Send an email detailing desk packing instructions, including what to do with laptops and other equipment, and where team members can find supplies, such as foam inserts and boxes. Also, let everyone know the moving deadline, so all equipment, furniture, and personal items are out in time.

5. Encourage Questions

Tell team members to email you with questions so you can direct them to resources such as child care and public transportation options. Address their concerns honestly and look for solutions together if one is not immediately available, such as creating a team member rideshare program or an on-premise nursery area for employees’ young children. 

Streamline your commercial moving project with assistance from Smooth Move Relocation Services LLC. The professional movers in Cincinnati, OH, have served the Tri-State area since 2000, offering both commercial and residential moving services as well as flat and hourly rates. Call (513) 481-1316 today for a free estimate or visit the movers online for a full-service list.