When specially designed by a skilled locksmith, a master key system utilizes one common key to open every door on the property. Meanwhile, employees are given sub or change keys that only open locks that they’re authorized to access. While this layered approach can simplify your workday, it’s natural to have concerns about keeping the master safe. If you’re a business owner who wants to embrace this commercial security solution with confidence, here are a few tips for effectively managing a master key system.

3 Tips for Using a Master Key System

1. Assign Cautiously  

Before you provide someone with a master, remember that it can’t be duplicated. However, it will continue to provide access to the entire building until the locks are rekeyed by a locksmith. Given its breadth of access, the master should only end up with those who need access to every room — such as yourself, senior employees, or custodians.

In all other situations, it’s best to create a change key that meets the user’s specific needs. For example, you might give a staff member one that only allows them to enter the main building, community areas, and their personal office.

2. Keep a Serialized Record

All keys used in the system should be identified with serial numbers. Keep a record of each number, who uses the key, and what areas it provides access to.

If you temporarily loan a key, keep something valuable from the individual — such as a license — until they return it. Your record can monitor these exchanges as well.

This record can help give you a broad view of how many people can enter the building and what areas are least secure. If an incident occurs with any of these locks, you’ll know who might be involved with the situation based on their assigned serial number.

3. Use a Safe

If you’re concerned about losing your master, consider using a fireproof safe specifically designed to hold a backup. If you misplace your master, you’ll be able to get where you need to go by using the copy in the safe. While this plan can offer immense peace of mind in a pinch, it’s best to rekey the locks if you can’t locate the lost master key or suspect it was stolen.   

 

Providing comprehensive commercial security options, Ability Lock & Key is well-versed in master key systems. After reviewing your business’s needs, this Winston-Salem, NC, locksmith will design a system that’s easy-to-use but still uses high-security level hardware to give you peace of mind. If you have any concerns about adjusting your system or rekeying a lock for a lost key, this team will provide the swift solutions you need to maintain top-tier access control. Visit this commercial locksmith online to learn more about their convenient mobile services, or call (336) 406-9241 to request assistance in the Piedmont-Triad area..