When moving, you need to pay special attention to sensitive documents like passports, birth certificates, and property deeds. Losing these items means having to go through the process of acquiring them again, which takes time, money, and effort. Here’s what to keep in mind before the moving service comes. 

Do:

Put them in one box. 

Place all the documents in a box that has a different color from the other moving containers so that it’s easy for you to identify. You could also color code the box by labeling it with colored tape.

Once you arrive at the new place, keep the box in a designated spot like a closet. Doing this will keep your documents safe and allow you to find them quickly after the moving service unloads your other belongings.

Back them up.

If possible, store your documents as a digital file before placing them in a moving box. That way, if a physical document becomes damaged, you still have access to the information.

You can back up your documents by scanning them and storing the images on a disc or external hard drive. You could even store a copy in the cloud through services like DropBox® or iCloud®. Also, consider emailing the scanned documents to yourself or printing them and keeping the duplicates in a safe and separate spot from the originals.

Don't:

Label the box with details.

Since these documents contain personal information, it might be best if only you or a few family members know which box holds them. While it makes sense to color-code the box, avoid writing details like “sensitive documents” on the label. If you prefer to label the box with words, use a generic description like “office supplies.” 

Mix the box with other belongings.

It can be to keep track of all your belongings once the moving service comes to pick them up. As such, it’s best to place the box with the documents in your vehicle. This way, you’ll always know where it is and there’s a smaller chance of misplacing it. 

 

If you need a reliable moving service, contact Big John Movers in Cincinnati, OH. Since 1969, this company has been trusted by apartment renters and homeowners to pack belongings securely and transport them safely at affordable rates. Call 513-244-5646 to schedule service or visit their website to learn more about discounts.