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Planning is key to a fun, memorable vacation with friends and family. While your itinerary should leave some room for flexibility, it must provide a framework that allows your group to have fun without worrying about basic elements. Long before you climb aboard your charter bus, follow these tips to ensure you have solid arrangements in place.

How to Plan a Trip With a Large Group

1. Start Early

Many parts of your trip, like accommodations and transportation, need to be booked in advance. If you wait too long, you’ll have fewer options for dates and may miss on early-bird discounts.

Give yourself at least three weeks to plan casual weekend outings. If you’re headed somewhere very popular or traveling over the holidays, start at least three months in advance.

2. Plan Different Activities

Not every destination is right for every group, so choose a place you all want to go. This is easier when the location has multiple restaurants, entertainment options, and outdoor experiences available.

charter busPlan some activities for the group, but give your friends and family chances to split up. It might be helpful to send out a questionnaire to gauge interest and gather ideas. Schedule downtime in between activities so you can relax together. 

3. Communicate Clearly

Since this is a group vacation, everyone should have the same expectations for the trip so there isn’t confusion.

To stay organized and make planning manageable, assign responsibilities. For example, put one person in charge of the food and another of accommodations. Those making reservations should first check in with the group to ask about objections and dietary requirements. Also, discuss budget and financial expectations before booking so no one is surprised by the bill.

 

When you’re ready to book your transportation, choose Urban Sherpa Travel. Based in New York City, they’ve served New York and New Jersey for over 15 years. They bring groups to the most beautiful and popular ski spots around, and offer charter bus services so you can plan your own itinerary. They’re always happy to help you find the right destinations for your trip. Call (917) 692-5222 to book a ride, or visit their website to learn more about their charter bus service.

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