Hosting a successful corporate event can be an overwhelming responsibility. From choosing the perfect venue and catering options to sticking to a strict schedule, you have many items on your plate. Following these guidelines will help you plan an unforgettable occasion with minimal stress. 

Do:

Begin the planning process early.

During the planning phase, your team should identify the objectives and goals associated with hosting the corporate event. Finding the right venue, entertainment, caterers, and sponsors takes significant time.

Also, you can construct a budget, gather appropriate resources, send invitations early, and create momentum for the occasion. You should even plan for the unexpected. Have a list of backup options in case a caterer or performer needs to cancel. 

Pick a venue with appropriate accommodations.

The optimal venue should fit the occasion, so choose a location that matches the corporate event’s theme and goals. Always opt for a professional location to establish a serious and appropriate environment. Choose an upscale restaurant rather than a dive bar, or have a pole tent set up to create your own elegant space.

Also, ensure your venue is spacious enough to host the number of guests and entertainment. Consider the accessibility needs of your employees, and make sure there’s enough parking for everyone. 

Don’t:

Plan and execute everything on your own.

Delegate tasks to qualified individuals across departments and outside contractors to ensure the event runs smoothly. In addition, plan for potential mishaps so that your team can follow the proper steps if something goes wrong.

For example, have someone keep an eye on the buffet tables to ensure there’s always enough food. Make sure someone is familiar with the sound equipment to avoid technical difficulties. 

Be afraid of feedback.

After the event, send follow-up surveys to the attendees to ask for feedback. You can determine which aspects of the event worked and what needs improvement. This shows that you care about your team and ensures that everyone’s happy.

Also, ask if people were satisfied with the various caterers, speakers, and other involved parties. Take note of these professionals so that you can work with them in the future. 

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