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Businesses across all industries rely on their computers. Some use them for basic record-keeping regarding employee and financial information, while others generate, process, and craft their goods and services online. In all cases, data loss can be detrimental to daily operations. Although data recovery technology is reliable, prevention is the best way to avoid downtime. Here’s how to ensure your business’s information is always available.

How to Protect Your Company’s Data

1. Routine Backups

Any files on company devices should be routinely saved onto a cloud-based server or external hard drive. Using both is often recommended for the ultimate protection.

Cloud-based backups are held offsite, so they’re helpful in case of a business flood or fire. On the other hand, a hard drive backup doesn’t rely on an internet connection, so it’s accessible even during outages.

2. Anti-Malware Software

data recoveryComputer viruses, ransomware, spyware, and other types of malware can corrupt files and hard drives. They may even spread to the company’s network and affect other systems.

Install anti-malware software to protect every computer and device. These programs run in the background to catch signs of viruses, but employees should still be trained on proper practices to avoid malware, such as deleting suspicious emails that request personal information.

3. User Permissions

Finally, ensure every user has the appropriate permissions for programs and applications. If everyone has administrative access, for example, someone could accidentally delete important information.

If an employee doesn’t need to modify, upload, or move a file, set their permissions to read-only. If this isn’t dealt with after the data recovery process, there’s a chance that the accident could happen again.

 

If you need help implementing Backup/DR strategies, get in touch with CommQuotes. Based in Washington DC Metro, CommQuotes is a Trusted Advisor to thousands of businesses.  With a broad network of providers providing several IT support and data recovery services, CommQuotes can help position and procure the most cost effective backup solutions tailored to different business needs, such as cloud and hybrid hosting, compliance requirements etc. Learn more about these options online, or call (888) 978-6837 to schedule a consultation.

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