Today, paper records are often replaced by digital files—but that doesn’t mean physical documents are obsolete. Many businesses are required to keep hard copies of records for a certain period. Rather than letting these items clutter up the office, you can conveniently keep them in a self-storage unit. Before you put them away, though, you’ll want to make sure they’re organized and protected against damage. To help you keep data in good shape, here are a few important tips for storing paper documents. 

5 Tips for Storing Important Paperwork  

1. Stick to an Organization System

Follow a uniform organization system to categorize the documents you’re sorting. For example, you might organize paperwork alphabetically by client name or date. When you go back to retrieve documents, this system will help you quickly find whatever specific item you’re looking for.

2. Choose Paper-Friendly Containers

Although folders and files often get stored in cardboard boxes, these containers can be vulnerable to moisture. They can also be crushed if too much weight is placed on top.

For this reason, select a paper-safe container, such as a plastic storage box or filing cabinet. These bins or cabinets should also be stackable so you can maximize the available storage space.

3. Rent a Climate-Controlled Storage Unit

If your self-storage unit gets too hot and humid, the moisture may damage your documents and make them illegible. To keep them in pristine condition, it’s better to rent a climate-controlled unit that’s temperature-balanced to prevent moisture problems.

4. Label the Outer Edge of Each Box

Whatever container you use to store documents, label the outer-facing edge with a clear detail about its contents. If possible, try to include as many details as possible so you can easily scan the containers to locate the paperwork you’re looking for.

5. Stack Boxes for Accessibility

Every time you need to access a stored file, you won’t want to move around a bunch of boxes to get to it. As such, it’s best to arrange the boxes in a way that prioritizes their accessibility. For example, if you know you’ll need to access a certain box relatively soon, keep it near the front and top of the stacks.

When you need to protect important papers and other business property, bring your assets to Mini Warehouses of North Georgia. Providing climate-controlled storage in Dalton, GA, this secure facility is ideal for keeping documents damage-free. With self-storage units available in a variety of sizes, you can also count on this center to give you the right amount of space for the right price. To learn more about their offerings, visit this storage rental center online or call (706) 226-3433.