Commercial moving is a monumental task, whether you have a small space with a few employees or a large building with hundreds of people on your team. Breaking down the move into smaller tasks and preparing appropriately will help your move go smoother with minimal disruption to operations and employees. Include the essential steps below for a seamless transition.

How to Prepare for Commercial Moving

1. Select a Moving Committee

The upcoming move isn’t something you should tackle yourself or assign to one person. A team of people working together can split up the tasks and help each other ensure nothing is forgotten. Choose a task force with one person at the head of it about six months before the moving date.

Administrative assistants and other organized, detail-oriented team members are good options. They can create a moving plan and implement it by assigning responsibilities.

2. Announce the Relocation

A new office space is a big transition for your team, so you want them to be aware of it well ahead of time and be as excited as possible for the move. Announce it around four to six months ahead of time, with an in-person meeting or a detailed email newsletter.

Share the new office’s location, the date of the move, why you’re moving, what employees need to do to prepare, and why they should be excited about the move. For example, you can explain the significant features of the new space your current one doesn’t have.

3. Hire a Moving Company

Commercial moving should always be done by a professional team rather than your employees. Your team is already going through a big transition; putting more stress on them by asking them to undertake a large task outside of their job description could leave you with a disgruntled team.

By hiring professionals, you can minimize the disruption to your business operations by allowing your team to focus on their jobs and ensure that everything gets to the new space safely. Inexperienced movers could damage expensive equipment or accidentally lose important data by misplacing something. Research and hire your moving team at least three months before the move date.

The movers at Smooth Move Relocation Services LLC have 20 years of experience with commercial moving for businesses throughout the Cincinnati, OH, area. In that time, they have built a reputation for reliable service, including packing services and guaranteed delivery dates. Learn more on their website and call (513) 481-1316 to schedule a free in-office estimate.