New telecommunication systems and communication methods like video conferencing have become increasingly popular over the last decade. Many businesses are beginning to rely on video calls for professional purposes, so it’s becoming essential for both owners and employees to learn how to use them effectively. If you’re new to video conferencing or want to learn how to make a better impression on a call, follow the tips below. 

Video Telecommunication System Etiquette

1. Check Your Equipment

Choose a camera with a resolution of 720p at minimum, or preferably 1080p or higher. This will produce a crisp image so other people on the call can see you clearly. Give yourself a few minutes before every video call to make sure your camera and microphone are working correctly and to center the camera on yourself. If you’re having unexpected difficulties with your equipment, ask the host if you can join with voice only or by phone. However, try to avoid letting this happen often, as it can come off as unprofessional if it becomes a pattern.

2. Present a Professional Appearance

When you’re going to appear in a video call, make sure your clothing is neat and clean, and that it meets the dress standards expected by your company. Set up a bright enough light source so that your face is clearly visible in the shot. Also, check what’s visible behind you in the frame. Anything messy, unappealing, or inappropriate may reflect badly on you, so tidy up or set up the camera facing a wall or bookshelf. You can also check whether the video client or telecommunication system you’re using supports virtual backgrounds. These are images or videos which you can use as a backdrop to block out the view of what’s behind you.

3. Stay Focused

If you’re used to phone conferencing, you might be accustomed to multitasking during a meeting or doing activities like doodling that can make it appear that you’re not listening. Remember that in a video conference, everyone can see you, so avoid these activities to keep from distracting yourself and others. Act as though you’re in a face to face meeting, and sit up rather than slouching or lying down. Look at the screen or your camera while others are talking. Take notes if needed and if you want to type, mute your microphone so that the sound of keys doesn’t disturb other participants.

If you need to set up a telecommunication system to keep your company connected, choose JS3 Technologies in Marietta, GA. Serving the metro Atlanta area and businesses across the country, they offer some of the newest top-of-the-line products for computer networking and VoIP, as well as cybersecurity and data storage solutions from reliable national providers. To schedule your consultation, call them at (404) 625-1799 or get in touch online.