Whether you own a business or are simply filing away your tax records, you should store your documents correctly. The right precautions will make it easier to find what you need later. They'll also ensure the paper stays in good condition and avoids moisture damage. Follow these tips for keeping important documents in a storage unit.

How to Store Your Documents

1. Organize

Before putting the documents into storage, decide what you're keeping and what you can shred. Only keep papers that document important information and might be useful in the future. Removing the clutter makes it easier to find the papers you need.

Organize them to make it simple to find what you’re looking for. You can file them by date, topic, or account. Folders can keep related pages grouped together for easy access. The more thorough you are now, the less likely you are to lose the information you need. Finish by labeling every file and container clearly.

2. Use the Right Containers

Paper is surprisingly heavy when stacked in large quantities, so you'll want small, sturdy boxes. There are file boxes available that are just the right size for a stack of folders. Heavy cardboard is the most common choice. However, for long-term storage, you might want to choose plastic tubs for even more durability.

3. Keep Them off the Ground

Ideally, your boxes should be in a climate-controlled storage unit where moisture won't be an issue. However, you still need to think about pests.

Raising the boxes off the ground on shelves will prevent bugs and rodents from getting inside. It also helps with organization; all the labels will be visible, and you won't have to unstack them to get to the one you want.

For a safe, climate-controlled storage unit where you can keep your documents, contact All Season's Self Storage in Middletown, NY. This locally owned and -operated storage facility is Orange County's most trusted provider of both indoor and outdoor storage options. The facility offers video surveillance, 24/7 on-site management, and drive-up access for optimal security and convenience. Call (845) 342-5017 or visit them online for more information.