If you're a business owner or manager, maintaining the office's computer hardware will ensure your systems are functioning at top speed and that work can continue without stress or interruption. Fortunately, you can tackle routine hardware upkeep without sacrificing a lot of time or resources. Below, learn a few tips for maintaining computer hardware.

How to Maintain Your Business's Computer Hardware

1. Back Up All Data

Data loss can cripple a business in the blink of an eye, robbing you of the essential information you need to carry out the day to day functions of your operation. Be sure to back up all data weekly, so if a loss occurs, restoring information won't derail your business.

Online backup tools allow you to store data in a cloud-based system, and if the need arises, all you need is an internet connection and login credentials to reinstate the lost data. Cloud-based storage can also free up disk space and help your hardware perform with fewer interruptions or lags in speed.

2. Clean the Physical Computers

Dust accumulation causes heat to build up inside a computer, slowing its speed and shortening its lifespan. Every few months, use a compressed air duster to clean the computer hardware. Direct the flow of air across the keyboard, into the corners of the monitor, and inside the CPU and video card heat sinks. Use a screen-safe wipe to clean the monitor screen and wipe down the outside of the tower with a lint-free cloth. Vacuum around the cables and keep all wires organized and untangled.

3. Defrag

Defragmenting the hard drive enhances the performance of your office's computers. This step organizes the data stored on the hard drive into the smallest number of regions, making retrieval easier and streamlining overall system functionality. Plan to defrag your hard drives about once a month. Windows® users have a built-in defragmenter; first, run a system scan, which will tell you if you need to defrag, and then follow the prompts.

An IT service will be your ally in keeping your business's computer hardware in excellent condition. Ion Technology in Voorhees, NJ, has been serving the Philadelphia region since 2011. They offer IT support customized to your business's needs, including computer repair, managed services, and data recovery. Call (856) 719-1818 or visit them online to request an estimate.