If you work out of a home office but don’t have a ton of storage space, you may benefit from reserving a self-storage unit for extra documents. Whether you’re holding onto financial records for tax purposes or just want some hard copies to back up your digital files, here are some tips to keep in mind as you prepare these items for storage.
Use document boxes.
Document boxes provide extra protection inside your storage unit and make transporting everything easier. Find boxes that are the right size for your files, and avoid overstuffing them or making them too heavy to handle. If you need to leave some space in the boxes, use blank filler paper to prevent items from shifting around.
Sort and label everything clearly.
The whole point of storing documents is for you to be able to access them easily if and when they’re needed. Avoid wasting hours sifting through everything in your unit by sorting the documents into categories and then clearly labeling every box. Place the oldest items or the ones you need least often toward the back of the unit, and those that need to be accessed regularly toward the front.
Store documents on the ground.
Self-storage units are generally safe and secure, but you should still avoid placing delicate items directly on the ground in case some moisture seeps in. This can ruin paper documents, even if they’re in boxes, so store them on shelves or pallets to prevent damage.
Share your security code with others.
Business documents can include sensitive financial or customer information, so you shouldn’t share your key or security code with anyone unless it’s necessary. Even if it’s someone you trust, it’s best to keep business documents separate and limit access to avoid mistakenly losing or ruining essential files.
If you’re looking for a self-storage facility where you can keep your important business documents, check out International Self Storage in Anchorage, AK. This company offers two separate locations for optimal convenience, with a variety of unit sizes and types to choose from. Whether you need auto, mini, heated, or unheated storage, visit the company’s website to browse their options or call (907) 563-3287 to reserve your space.