Organizing a corporate event is no easy task, and choosing a venue can be one of the most time-consuming parts. The space will have a profound impact on mood and comfort, so choose the ideal location for your gathering with these tips.
How to Pick the Right Space for a Corporate Event
1. Compile the Guestlist
You don’t want to be short on space, so first get an idea of how many guests will be attending. Send out email RSVPs or put up a sign-up sheet in the office several months ahead of time. You can then tally how many employees and guests will be attending. Use this number to narrow down venue options.
Generally, you’ll need about 60 square feet of space per standing guest. Double that number if you’ll have seating.
2. Check Out the Tech
Once you’ve found the right-sized venue, explore their audio-visual tools. You may need an audio system for keynote speakers or video projectors for presentations. Relaxed corporate events may warrant music and mood lighting, so ask the venue about what A/V gear is available and if they have tech support to help with setup.
3. Make Sure It’s Accessible
No one wants to travel an hour to reach the venue, so it should be centrally located where the bulk of your employees live and preferably have access to public transit lines. If you have employees flying in, you’ll also want to ensure it’s close to where they’ll be staying. Look into how much parking is available as well, and whether you’ll want to encourage attendees to carpool or take rideshares.
4. Look Into Catering
A corporate event should have foods and beverages to keep the attendees comfortable. Whether you’re serving cocktails and appetizers or a three-course meal, make sure the event space can accommodate. Ask if they’ll provide access for the catering service you hire or if they have staff that can assist during the event. Many venues have in-house catering, which is often more convenient.
Look to Manoa Grand Ballroom if you’re exploring corporate event venues in Honolulu. This family-owned and -operated venue accommodates a variety of gatherings, including corporate events, weddings, and private parties. Their amenities include A/V services and catering, which you can explore further on their website. Call (808) 946-6758 to book a reservation.