The proliferation of email, specialized software, and powerful technology allows most businesses to minimize their paper use. However, printers are still used, and even small offices likely spend hundreds of dollars every year on paper, ink, and computer accessory upgrades. Fortunately, the following tips can help you increase the efficiency of your printing system and reduce the costs of materials and wear on the equipment.

How to Maximize the Efficiency of Your Printer

1. Research New Printers Carefully

Computer accessory manufacturers are constantly offering new designs that promise faster printing or higher resolution. If you only print a few pages per day, a new inkjet can be an economical choice, especially if print quality is a priority. However, if your office generates thousands of pages, older laser printers will likely be more efficient and cost-effective.

2. Use Draft Mode

Most printers have a “draft mode” feature, which uses less ink and prints faster in exchange for reduced quality. If the print job requires multiple drafts or doesn’t need exceptional clarity, using “draft mode” can dramatically reduce the amount of ink and toner you use.

3. Use Color Sparingly

Color ink is much more expensive than black-and-white, so try to limit its use to important projects. Charts, graphs, and letters can usually be printed in black-and-white without sacrificing legibility or meaning. Grayscale printing is also much faster, so avoiding color can increase the efficiency of your entire workflow.

Do you want to increase the efficiency of your printing system? Since 1999, ComputerWerks in Fairbanks, AK, has provided businesses and independent contractors with expert repairs on almost any type of computer accessory or IT system. They pride themselves on delivering friendly service and expert advice, saving you money and keeping your business moving. Visit their website for an overview of their services, keep up to date on Facebook, or call (907) 451-4888 to schedule a computer accessory repair today.