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Relocating or expanding your office space can be stressful and full of challenges. If you’re downsizing, you have to decide what to discard or donate, and if you’re expanding, you want the design of your new space to be perfect. All the while, you may be tasked with keeping up with daily business needs and operations. So how do you make the transition run smoothly and without any major roadblocks? Here are some of the most important steps to remember.

How to Prepare for Moving Into a New Office Space

1. Give Notice

When you know that you’ll be moving, spread the word to all of your employees, your vendors, state and federal agencies, and your current property manager or landlord. Give them all plenty of time to make necessary adjustments and inform them of the actual date of your move.

Include a new letterhead with the updated address and phone number if you’re not carrying that over as well. Throughout your entire planning process, update your team and keep them in the loop when delays or changes occur.

2. Have a Plan 

office spacePlanning is a huge part of the moving process since there will be multiple departments involved and you don’t want to leave anyone behind. Gather your managers and department heads to come up with a comprehensive plan that everyone can stick to.

Provide them with a guide for resources, such as who to contact for design elements, information about your new office space, and details related to how business will continue during the move. The plan should also cover the different phases of the move and whether your company is moving all at once or department by department.

3. Hire Professional Movers

Hiring a team of professional movers will ensure your staff can stay on task and not worry about all the heavy lifting. Movers have access to larger hauling trucks, making it efficient to move your company in one day or over the span of a weekend. When packing up boxes for your movers, label them by department and have a map of the new location so they can deliver them to the right location in your new space.

 

Whether you’re downsizing or in need of a larger office space, let the team at Crest Commercial Realty help you find the perfect location for your business. They offer clients a large database of listings throughout Centerville, OH, and help them through every step of the process. With more than 50 years of experience in the greater Dayton and northern Cincinnati area, these experts understand that having the right office building can be crucial for your business. To maximize your exposure and options, call (937) 222-1600 or find immediate listings on their website.

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