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4 Business Invoice Design Tips for Companies & Freelancers March 12, 2020

Sanford, Lee
4 Business Invoice Design Tips for Companies & Freelancers, Sanford, North Carolina

Whether you’re an independent contractor, part of a startup company, or the owner of a larger business, your invoice design matters. A clear and professional invoice can expedite the client payment process so you don’t deal with questions, delays, and other complications. Use the following advice to get a sense of what works best before discussing ideas with a local commercial printing service.

4 Invoice Design Suggestions

1. Make It Easy to Understand

The most important objective when designing a business invoice is to make it easy to follow. Opt for a clean, minimalist design and avoid fonts that can be difficult to read or look dated, such as Curlz MT, Papyrus, Mistral, and Vivaldi. While you can still use different fonts in your template, the best invoices typically feature minimalistic designs and clean lines that reduce confusion. 

2. Use Friendly, Professional Language

commercial printingNo matter what fonts you select, invoice language should uphold professional standards. Your clients shouldn’t feel disrespected or hounded to pay even if they missed the previous deadline. Instead, provide clear payment instructions that contribute to a professional design and feel, such as requesting payment by a certain date over “Please pay” or other vague wording.

3.  Don’t Forget to Itemize

Dedicate the bulk of your invoice design to work itemization, which also helps avoid confusion about what you’re requesting payment for. Be specific about the work, such as listing the titles of the blog posts you completed for a client, the word counts, how much you charged for each post, and their delivery dates. Writing “blog posts” along with a total does not help the payroll team of the client you’re invoicing. 

4. Highlight Your Brand

Complete your invoice design template by reflecting your brand or business personality. Use the same letterhead on each invoice for brand consistency as well as the same colors and logos. Your commercial printing team will ensure your logo doesn’t appear warped or otherwise look amateurish, something an invoicing app or software can’t guarantee. 


Create business invoices that demonstrate your professionalism with Jones Printing Co Inc., the Sanford, NC, commercial printing company that has served the region since 1885. Offering blueprint copying, posters and banners, business cards, engineering drawings, and brochure printing among other services, you can expect quality branding and printing services that get your business noticed. Call (919) 774-9442 today to get started or learn more about commercial printing services online

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