Audio conferencing is an effective way to communicate with colleagues and clients, especially if they’re in another state or country. However, because you can’t see the other person’s face, these calls can be frustrating. Here are a few do’s and don’ts to ensure your next conference call is productive and efficient. 

Do:

Stay on topic.

Like any meeting, conference calls can occasionally go off-topic. To ensure the time is spent productively, keep an agenda on-hand, and focus on going through each item. Also, at the end of the call, sum up the main points and any decisions that were made to ensure everyone is on the same page.

Use quality equipment. 

To ensure your calls are successful, you’ll need a top-notch microphone and a reliable audio conferencing service provider. Look for a provider that offers a variety of features, such as selective muting and PIN entry for security. Also, before committing to a provider or microphone, test them out to make sure the sound quality is reliable. 

Don’t:

Be noisy.

To avoid disruptions during meetings, make the call from a quiet and private location. Also, don’t eat, as the microphone will often pick up chewing sounds, which can be disruptive. To prevent this problem, don’t schedule lunch meetings; instead, choose a time during the morning or late afternoon. 

Start the meeting late.

Staying on schedule will ensure the meeting goes smoothly. To prevent the meeting from starting late, avoid using long and difficult access codes. Instead, utilize short, easy-to-remember access IDs. This way, callers won’t need to find random access codes in the system, saving everyone time. 

When you need a reliable audio conferencing provider, contact 1stPoint Communications. Serving Atlantic City, NJ, they will ensure that your employees can smoothly communicate with colleagues and clients around the world. Their technology includes a variety of features, including selective muting and a range of DIDs. To learn more about their services, visit their website. To speak to a member of their team, call (212) 884-4400.