Whether you’re planning for your grandparent’s 50th anniversary or your best friend’s birthday, arranging a party is always more work than one might expect. However, with a bit of thoughtful preparation, and some professional help, you can pull off an evening everyone will enjoy. As you pick out the perfect event venue or draft the invitations, use the following do’s and don’ts to stay on the right track.

Do:

Create a budget with wiggle room.

When planning out the costs for your event, it’s crucial to divide your overall budget into different categories, such as audio equipment, decor, flowers, and food and beverages. If you happen to go over budget in one of these categories, subtract that amount from one of the others. Also, make sure to leave at least a couple hundred set aside for unforeseen expenses. 

Over-communicate.

Even if you’re pretty sure you already left a message for the florist about that new arrangement idea, send them a text or an email just in case. With so many details to keep track of, it’s easy for small, yet important aspects to get lost in the shuffle. If you’re stressed out about communicating, create a central, easily accessible hub that everyone—from the event venue to the caterer—can see, such as a spreadsheet.

Don't:

Send out invites too late.

The standard etiquette for sending out invitations is six to eight weeks before the event. That way, you’re giving everyone enough to call out of work or find a sitter, but not too far in advance where they might forget. If you can get everyone’s emails, you can also send out reminders a few weeks before the event.

Forget the paperwork.

From cupcake orders to venue contracts, it’s important to thoroughly read every document before signing, as well as to make copies or take photos of these documents for future reference. For example, if the caterers were supposed to offer plates and utensils but don’t, you’ll want to be reimbursed for these costs later on.

If you’re hoping to pull off a memorable occasion, choose Infinite Occasions Banquet & Conference Center as the event venue. Their elegant ballrooms are perfect for everything from birthdays to weddings. In addition to providing the perfect setting for your party, they can also assist with the event planning and catering aspects. To learn more about their services, visit the website or call (314) 395-1407 to make a reservation.