Business owners need to keep a range of files for several years. Those items can occupy valuable room inside a work space, which is why many rely on commercial storage units. If you’re using this solution, here’s more information about what you should store and how to keep all papers in pristine condition. 

Types of Files Small Businesses Must Store

There are many files and documents all types of small businesses may need to access in the future. Hold onto all of your financial paperwork, including bank statements, tax returns, and receipts. You should also keep insurance and legal documents, lease details, permits, licenses, and sensitive employee records. If you’re ever audited, these will be required. 

The Internal Revenue Service (IRS) recommends that small business owners keep pertinent documents for up to six years. You should store all active documentation, including leases and permits, indefinitely.

How to Safely Store These Documents

Before you put items into commercial storage, make sure everything is organized. When you need to retrieve a file, your life will be much simpler if you can find the right location immediately.

Line the walls of your unit with storage cabinets, or shelves where you can place plastic bins. Put detailed labels on the drawers or each container. Only use clear boxes with snap-down lids to keep papers safe and dry.

Place files you may need more often near the front of the unit. For greater efficiency and organization, arrange all boxes by year. If you have many boxes for each year, break this down further by arranging them by year plus type. For example, you can place all IRS documents in one file in the 2019 drawer of a cabinet.

Business owners seeking safe commercial storage spaces in La Crosse, WI, trust Galaxy Self-Storage. This storage facility is committed to customer satisfaction, which is why they offer seven convenient locations throughout the state and 24/7 access. Visit them online to find out more about their units, or call (608) 526-9000 to discuss your needs.