When you work in a busy office, you’ll often need to print documents for meetings, projects, and clients. Without proper printing practices in place, it’s easy to spend unnecessary money on printing supplies and maintenance. To maintain your machinery and conserve your resources, avoid these common printing mistakes in the workplace.
4 Printer Mistakes Commonly Seen in Offices
1. Single-Sided Printing
Double-sided printing is a standard feature for modern printers. This feature cuts your paper usage in half. To ensure you avoid wasting paper through excessive single-sided printing, set your default print mode to double-sided.
2. Unnecessary Color Printing
Color printing is an appealing option for flyers, presentations, and any other materials you want to be visually appealing. However, doing so requires a considerable amount of ink. Before producing a color printout, consider the audience and the purpose of the document. If you’re printing a document for yourself, stick to black and white.
3. Printing Before You Preview
When you’re in a rush to finalize a project or print handouts for an upcoming meeting, it’s tempting to print first and review your work once it’s on paper. This practice can result in the need to reprint the same document several times over due to spelling errors and formatting problems. The simple solution is to utilize the print preview option on your computer. This quick step will cut back on printing supply usage significantly.
4. Paper Loading
Office printers often see constant use by multiple employees. As a result, paper trays could be left empty or improperly loaded, leading to paper jams or accidental multiple copies. The best way to conserve your printing supplies is to physically check the printer and the paper tray before sending the job over.
Does your office need an expert that specializes in HP printer service and printer repair? Get in touch with Laser Line. Since 1989, this respected company has been providing printer service and quality printing supplies to businesses throughout Maryland, Washington D.C., and Northern Virginia. To schedule an appointment, call today at (410) 636-1700. For more information on the services they provide and how this organization can help streamline workflow and boost productivity within your workplace, visit their website.