Many people dream of their ideal wedding in vivid detail. However, choosing the right vendors to bring those dreams to life can be overwhelming. Online reviews are one of the most popular ways to gauge the quality of wedding vendors, but they aren’t always an accurate representation of the vendor and their services. Here are some ways to be proactive in planning for your big day while taking into account the limitations of online reviews.
How to Book the Right Wedding Vendors
1. Word of Mouth
Referrals are some of the best ways to find great vendors. It’s likely friends or family have already gotten married, which makes them a valuable resource. However, while collecting vendor opinions from loved ones, make sure their personal and wedding styles match your own. For a third party professional perspective, ask independent DJ’s or photographers about their prior experiences with the vendor. Chatting with prospective vendor's previous clients will also give you a broader sense of who they are beyond their reviews. Beware of sponsored relationships between vendors and wedding venues, and ask specifically why that vendor is being recommended.
2. Meet the Vendor First
Meeting the wedding vendor in person will help you verify their online claims. Ask a lot of questions and prepare them beforehand to maximize your time. Who does the vendor work with, and how many workers will be on staff? This may affect tips or meals you need to have ready that day. Do they have a back-up plan? What happens if something unexpected occurs, like the vendor falling ill, or unforeseen bad weather? Are their photos up to date? Some vendors’ styles can change over time, so it’s good to know if equipment or rentals are still available as advertised.
3. Get it in Writing
Confirm any answers you get in person or over the phone with an email afterward, so you have it all in writing. When you are ready to book, request a contract and or a list of terms and conditions. These legalities protect both parties and outline what services are included and how the contract will be fulfilled. Carefully review all of the terms and conditions before signing contracts or paying deposits. Make sure you’re clear on the wedding vendor’s cancellation policy, payment terms, and any additional fees, as services like delivery and collection might cost extra. Once booked, keep a record of any quotes, contracts, emails, invoices, or receipts.
Party Pleasers Services is your one-stop-shop for wedding vendors in Cincinnati and Columbus, OH. Whether you’re looking for a great DJ, MC, fun games, a photo booth, or state-of-the-art audiovisual equipment, this premier event company will help you plan every detail. They also offer services for those planning other events, like corporate parties, mitzvahs, or retreats. Visit their website or call them at (513) 417-8316 today to learn more about their professional event services.