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Whether it’s because your company’s needs have changed or you want a new space, hiring movers to relocate the business is a time-intensive process that requires careful planning and execution to go smoothly. So before you call a moving company to assist, it’s essential to understand these tips from commercial moving experts to facilitate the procedure.

Office Relocation Checklist

1. Communication is Key

It’s important to delegate specific tasks to different members of your staff. The IT department, for example, should handle all of the electronics in the office while HR needs to be responsible for sensitive documents. That’s why it’s important that everyone, from the movers to the office staff, is always on the same page through constant communication. This ensures nothing falls through the cracks during this hectic time.

2. Contact all Equipment Providers

Office equipment such as leased copiers or phone systems typically have stipulations regarding how they can be handled, so be sure to contact them ahead of time or read the fine print of the lease agreement. They may require their movers to handle the relocation or ask that you obtain insurance in the event it's damaged during the move.

3. Create a Thorough Plan

MoversYou don’t want to wait until the day of the move to figure out how you want the new layout to be set up. Before scheduling any moving services, visit the new location, and plan on where you want each department to be assigned and where the equipment needs to be placed. That keeps the process moving smoothly as supplies begin arriving from the old building.

4. Update Your Information

To avoid any confusion with current or prospective clients, make sure everyone’s email signatures, business cards, and business collaterals are updated with the new address. This keeps everyone up to date with the latest on the move, and it also helps you avoid an unprofessional appearance by not being accurate with your company’s information.

 

No move is without stress, but following these steps makes it much simpler. To make sure everything is as seamless as possible, contact A Smooth Move in Cincinnati, OH. Since 2000, they’ve helped customers relocate and handle everything from packing services to the safe and reliable transportation of all office supplies. Request a free estimate by calling (513) 481-1316 or visit them online.
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