With the increasing convenience of digital technology, many organizations are going paperless. While this is an eco-conscious decision that can benefit your company, paper still holds an important place in business, and you may need a printer to make necessary hard copies. Below are three reasons your paperless office could benefit from an on-site printer.

3 Reasons a Printer Can Be Useful for Your Paperless Business

1. Reliability & Mobility

Electronic devices improve automation in a company, but what happens if an employee or client can’t connect to the cloud or find a WiFi signal? Printed documents are functional and make excellent backups if your network is down or if you’re experiencing device issues. If mobility is important to your business, you can set up a wireless printer that allows employees to print from their mobile devices, which makes it even easier for people to work remotely and remain connected to the office.

2. Multi-Faceted Machinery

Other offices and clients your company works with may request a physical document from time to time, especially for matters that are legally binding. While your company can continue to function without paper on a daily basis, having a printer will ensure you’re prepared for unexpected scenarios or the chance that a client or employee shows up without a tablet or laptop. Additionally, most modern printers double as a fax machine and copier which will guarantee your business is equipped for a last-minute fax request or easy document duplication.

3. Fewer Security Risks

When handling sensitive data, it’s often best to print a hard copy. Not only does this imply that to clients and partners that the document is important to your company, but it also keeps that material out of the wrong hands. While archiving paper documents may seem archaic, it ensures that information remains safe and secure. Data security breaches are becoming more and more common and employee-owned mobile devices can be susceptible to hacking or malicious Wi-Fi network activity. With a secure network printer, you can preserve and protect all sensitive documents.

 

 

If your paperless office could use a state-of-the-art printer, reach out to the professionals at SVOE. Located in Verona, VA, this locally owned company has been providing central Virginia and the Shenandoah Valley with printers, copiers, and other office equipment since 1934. With stellar customer support and office products from all the top brands, they’ll help your business run as efficiently as possible. Visit them online for more information or call (540) 943-7088 today.