From birth and marriage certificates to tax returns, there are many documents you need to keep for years. If they’re taking up space in your home or office, moving them to a storage unit is a secure solution. Here are a few tips for transferring your important files offsite. 

4 Ways to Prepare Your Files for Storage

1. Shred Old Files

Before starting, decide whether you need to keep all of the documents you have. For example, if you have files from banks you aren’t a part of anymore or insurance policies you’ve canceled, these won’t be necessary in the future. Since they contain personal information, including your Social Security number, shred them to minimize risks.

2. Make Back-Up Copies

Since you aren’t keeping them in your property anymore, take the time to make copies of your files. Scanning them and keeping the digital versions of the originals will allow you to refer to them whenever necessary without visiting the unit. Printed copies are also widely accepted for applications and other routine needs.

3. Use Envelopes

Before transferring your files to the storage unit, place them in tamper-proof envelopes. These come in various sizes and have adhesives or key locks that protect the contents. Placing documents in envelopes will also prevent them from getting dusty.

4. Store Them in Protective Containers

Boxes made especially for files are helpful for document storage. You can insert the envelopes inside hanging folders before placing them in the containers, which will provide quick and convenient identification. An alternative strategy is to place your documents in manila folders and neatly stack them in plastic containers with lids. If you don’t have protective containers, we suggest storing them in cardboard boxes on wood palettes. If the boxes are stored on concrete it will create condensation, which can damage the documents.

Label each box with its contents so you know where to find what you need later.

Having a safe and convenient place to keep your important documents will provide you with peace of mind. S&K Self Storage in Pablo, MT, is your trusted resource for secure storage units. Serving Central Lake County, Ronan, and Polson since 1992, the facility offers gated access and around-the-clock video surveillance to protect your possessions. Units are available in a variety of sizes with affordable, month-to-month leases. For rates and availability, call (406) 883-4317. Visit their website for more details on their services.