A family gathering allows people to take a break from their busy lives and come together to catch up, reminisce, and create new memories. Regardless of the size of your party, planning a successful reunion requires organization. Here are a few tips to help take the stress out of the planning process. 

How to Plan a Family Gathering

1. Start Early

Start planning your event six months to a year in advance. This gives everyone time to build their busy schedules around the date and ensures they can get time off from work.

Start by sending out a questionnaire with several dates to choose from. Once you identify one that works best for everyone, double-check that it’s available at your desired venue. Event spaces tend to get booked quickly, so the further out you request your dates, the better.

2. Delegate Responsibilities

Ask family members to help out and form a committee. Sharing responsibilities will take the stress off of you.

Assign certain aspects of the planning to different people and keep track of who’s handling each task. Do this for needs such as booking accommodations, catering, transportation, and entertainment.

3. Build a Budget

Talk with your committee to decide how funding should work. You could take donations from people willing to contribute or add up the expenses and split the total bill evenly. To avoid confusion and ensure you’re staying within budget, do this before booking reservations.

Looking for an affordable event space in New York City to hold your family gathering? Check out Suite 116 in East Harlem. They take the stress out of party planning with their wide list of amenities, which include options for decor and catering. Choose from one of their packages or plan your own add-ons for their sizable banquet hall. Visit their website to view their offerings, or call (917) 412-9722 to secure your dates today.