Keeping track of all the places where you have company files stored at work can be difficult and frustrating. No one wants to waste time rifling through their business’s filing cabinets. Taking the time to organize your files can make you more productive in the long run. Follow the below tips to keep your files organized and save you time in the process. 

5 Ways to Organize Your Files

1. Don’t Pile on Your Desktop

Your desktop quickly becomes the go-to spot to store random files, and they pile up faster than you think. Try to keep your desktop clean by making it a habit to not save your random documents or folders on it. Keeping your desktop clean also helps make your workspace look more organized.

2. Limit Your Folders

Avoid creating folders for every small task and begin grouping documents by larger topics. For example, consolidate your budget and expenses folder into a larger accordion folder that is for finances. Combine as many folders as you can to create a logical order and stay more organized. You can do this with files in your filing cabinets as well.

3. Name Files Strategically

Putting a routine naming system into place can help you stay on top of your files. Name and sort your files by category, date, and specific information. This way, a system is created where you can easily find documents. This will eliminate you having to sift through every folder to find the one document you require. Name your files in a way that makes sense to you, and then place them in the folders that match. Sort them alphabetically, numerically, or by chronological order.  

4. Store Files in Shared Locations

It’s easy to quickly save a file to your personal documents, thinking that you’ll eventually get back to moving it to the right place. Always save your files in their correct respective place, starting with your shared company folders. Purge your personal storage for any work-related documents and move them to the right spot. It is important to avoid mixing your business and personal files.

5. Distinguish Drafts & Final Documents

For your job, you might have to create multiple documents that contain the same information in order to get a finalized version. Make sure you specify whether a document is a draft or a final version. This can help you avoid sifting through multiple documents in your filing cabinet to find the final version.

 

If you’re looking for filing cabinets to improve document storage, Enterprise Office Supply and Furniture in Enterprise, AL, can give you all of the tools you need to be successful. They specialize in boosting productivity and efficiency in business’s operations with their wide range of office supplies and furniture. If you need filing setups, computer desks, or other office equipment, they’re the go-to choice in the area. Visit their website to learn more about the services they provide, or call (334) 347-3451 to speak with a team member.