There are several important details to consider when planning an event. Partnering with a company that offers party planning knowledge is not only helpful but also ideal to ensure success. If you’re looking for guidance on event planning, here are a few tips to consider.
What to Expect When Event Planning
1. End Goal
Planning an event is fun but requires detailed attention. You’ll first want to determine why you’re throwing the event and how you want your guests to respond to it. Using the acronym S.M.A.R.T can help you assess these questions:
- Specific: Be specific about your intentions for the event and communicate that with your team.
- Measurable: You should find a systematic way to measure your success.
- Attainable: This will prevent you from feeling bad if you don’t accomplish every goal.
- Realistic: Be realistic about the goals, time frame, and budget.
- Timeliness: Try to brainstorm all of the components ahead of time and map out a schedule for which tasks should be completed.
Once you brainstorm the details of planning an event, you’ll realize what expenses are a priority. The venue will be the first financial obligation. Take your time when venue shopping to ensure you’re getting the most out of your dollars. Begin preparing the guest list, so you’ll know how much food to budget for. Also, what kind of entertainment are you looking to hire? Research DJ rates or inquire about professional speaking engagements for a conference. You shouldn’t be afraid to spend money, but it’s important to be realistic about what’s necessary for event success.
When planning an event, the venue should accommodate the guest list, as well as fit into the budget. You’ll need to know how many people to expect and prepare for a larger capacity. Consider ceiling height measurements and spacing size. You want to be sure that the guests don’t feel cramped while eating or dancing, but an over sized room can be an energy drainer to your event. Also, keep in mind the time of the year you’re looking to book the venue because this could affect pricing rates. Is the location easily identifiable? Try to select a venue that anyone can get to, even if they’re not familiar with the area. Does it have an upscale appeal, or is it kid-friendly? Being mindful of these details will help narrow down your best options.
Party Pleasers Services offers everything your event needs. From a photo booth to a DJ or Lighting and Audio Visual, planning an event just became easier. With locations in Ohio, these party professionals aim to please. Whether you’re hosting a corporate event or planning a prom after-party, they have incomparable expertise. Visit their website to view your party planning options, or call (513) 417-8316 in Cincinnati, (937) 254-6935 in Dayton, or (614) 396-7017 in Columbus to discuss party specifics.