Whether you’re celebrating a wedding or hosting a corporate event, your outdoor party is not complete without a tent rental. In addition to creating a centralized and inviting environment for guests to gather, this structure will protect people, place settings, and DJ equipment from the elements. If you want to learn more about tent rentals before reserving one, consider the following answers to frequently asked questions.

4 FAQ About Party Tent Rentals

How far in advance do I need to schedule a rental?

If you’re renting equipment instead of purchasing, remember that these companies have a limited supply of items to lend. Since they operate on a first-come, first-serve basis, reserve a tent rental as soon as you’re certain you need one. Some clients book their rentals as far as a year in advance.

What size tent should I get?

Each event differs, as some guests may come and go throughout the night, or it might be a ticketed or RSVP situation where you can expect an exact number. However, avoid basing your choice on the guest list alone. You’ll also have to leave room for staff working the event, such as waiters, bussers, DJs, emcees, and other entertainers. You may also need to allow extra room for DJ equipment, lighting, ice sculptures, or special presentations. Remember, it’s always better to get a tent that’s too big and leave extra space between tables.

Is the venue suitable for a tent rental?

Since your tent will span a substantial area of land, the area needs to be relatively flat. Imagine trying to erect a long, rectangular tent on top of a steep hill — it would have to slope down the sides of the terrain, creating an awkward shape. The ground should also be soft enough to sink stakes into — a rocky area might not be suitable for a tent rental. If you’re unsure, ask the rental company if they can inspect the venue for you.

Should I plan to put kitchen equipment under the tent?

While you might not want your refreshments to get wet in a sudden shower, have food carried out from an indoor kitchen if the weather will be unpredictable. Although most tent rentals are fire-resistant, they can be damaged by heat and smoke, so stovetops, fire pits, and grills should not be used underneath them.

If you believe a tent rental is right for your event, get in touch with Bryant’s Rent-All of Lexington, KY. They’ve supplied top-quality equipment since 1953, from chairs and linens to fans and generators. Whether you’re planning the party of the year or a home remodeling project, call them at (859) 252-0408 to reserve the gear you need. You can also visit the website to learn more about their wide selection of inventory.