Managing finances as a freelancer can be challenging, especially since you also have to handle various bookkeeping tasks that traditional employees don’t. Thankfully, drafting detailed invoices will make it easier for you to submit payments on time. It will also simplify your year-end tax preparation. Here are some of the most important details to include on every invoice. 

Don’t Leave Out These 5 Details on Your Invoices 

1. A Tracking Number

Giving every invoice a unique number will allow you to stay organized when completing various bookkeeping tasks. It will also ensure you and your clients are looking at the same document if there is ever an issue you must address remotely. 

2. Your Information 

Every invoice should include your name, your employer’s name, as well as your address, phone number, and email. Make sure to provide up-to-date information in case your clients need to reach you to clarify any issues. 

3. Services Rendered

The invoice should contain a detailed list of all products and services rendered, as well as the individual cost for each line item and the total bill due. Where necessary, provide a short description of each item, and don’t forget to include any applicable taxes and fees when adding everything up. The last thing you want to do is reach out to a client asking for more money because there was a bookkeeping error on your end. 

4. Important Dates

Every invoice should include the date of issue and the due date. If you’re accepting multiple payments, include a section that lists each due date, payment due, and balance remaining. Naturally, these dates will depend on the terms of the original contract. 

5. Your Guarantee 

When clients have an issue, it’s best if they reach out and ask you to fix it before posting a negative review of your services online. Therefore, it’s wise to include a guarantee of some kind at the bottom of every invoice. At the very least, encourage customers to call you if they have any problems. 

Whether you need help creating detailed invoices or organizing them at the end of every year, you can turn to the knowledgeable accountants at Arehart Associates, Ltd. A full-service CPA firm in Waynesboro, VA, they offer a broad range of services for individuals, businesses, and nonprofits throughout the Shenandoah Valley. For more than 40 years, clients have turned to them for all their bookkeeping, payroll, and tax preparation needs. To browse their services, visit them online or call (540) 949-0124 to schedule a consultation.