No matter what industry you serve, your business needs cybersecurity plans in place to keep your team and your customers’ information safe. For CPAs, in particular, this security measure is essential while dealing with sensitive tax and accounting information on a day-to-day basis. Here are the basic CPA cybersecurity requirements that the Internal Revenue Service (IRS) has outlined in their new document, Publication 4557.
What You Need to Know About IRS Publication 4557
1. Keep In Mind That Cybersecurity Is Not Optional
The IRS will regularly remind licensed CPAs and firms that cybersecurity measures are required. If you decide to go without this protection, there are substantial penalties. The Federal Trade Commission (FTC) will likely investigate your firm if you don’t have a plan in place. Avoid these issues and keep your clients’ information safe by investing in IT solutions.
2. Appoint a Designated Risk Manager
The FTC Safeguards Rule demands that you put someone in your office in charge of handling your security plan. This one person will keep tabs on your safeguards program so that your customers are protected. They will work with an IT team to make sure the right measures are in place. A risk manager will also keep the entire company informed about phishing scams and other issues to avoid. If a data breach occurs, they will be the point of contact.
3. Perform Regular Audits
Cybersecurity is ever-evolving as new threats arise. It is the responsibility of your company (and your risk manager) to check in on your system to make sure it does its job. Regularly test it with the help of your IT service provider, and adjust the program as needed. These audits will assure that you can make changes before disaster hits, instead of for recovery after a crisis.
4. Hire an IT Team to Help
As a CPA, your job requires extensive amounts of time and skill in numbers to keep your clients happy. Leave the cybersecurity measures to a qualified IT specialist so you can focus on your company’s services. A knowledgeable team will not only implement the necessary security plan for your business but will also provide additional coverage to outsmart even the most cutting-edge hacker.
While all CPAs are required to follow the rules of Publication 4557, many don’t think they have the budget to do so. For superior cybersecurity services at fair prices, recruit HBB Tech for your IT needs. Their team believes in straightforward solutions that anyone can understand, as well as practical security measures that keep your business’s info safe. To learn more about the full range of IT services this St. Peters, MO, team provides to small businesses around the country, give them a call at (636) 542-8653 or visit their website today.