As summer approaches, everyone in your office will be feeling more casual and ready for some fun. This makes the season the perfect time to plan a company party. If you are in charge of this year’s festivities, there are some simple ways to get the most out of the party planning process. The following are some essential steps to take as you get the details in order.

Essential Steps to Take When Planning a Holiday Party

1. Put Together a Team

Party planning is no easy feat, so it’s best not to tackle it alone. Choose a group of co-workers to help you out with the planning and delegate tasks to each. For example, ask one individual to find a caterer and another to handle entertainment. Just be sure to keep the group fairly small, since too many opinions can make the process less efficient.

2. Set a Date Early

Work with your planning committee to choose a date ahead of time. Setting it early and informing the company allows employees to clear their schedules. Often, scheduling a company party on a workday during the afternoon is the best approach. Since weekends and evenings are busy, more people will be able to attend.

3. Choose the Right Venue

While having the party at the office may be convenient, you can make the party more special by choosing an outside location. Party venues will have tables, audio hookups, entertainment, and even catering available. You might consider visiting and interviewing several options before deciding.

4. Plan a Budget-Friendly Menu

The food and beverages are some of the most important parts of a company party. Just be sure to stay within your allotted budget. Select a catering company that can accommodate the size of your event. Be sure to factor in beer, wine, and other beverages if you will be serving alcohol. If the caterer needs a specific headcount, be sure to ask employees to RSVP.

5. Create a Schedule

Much of the company party will involve relaxing and socializing, but you likely want to include speeches, toasts, visual presentations, and other activities. Draft up a schedule during a party planning meeting to ensure the event stays on track. With a set schedule, you can help the party run smoothly and on time. 

Looking for a venue for your corporate event? Black Diamond Casino Events can help with your party planning needs. This casino and event space serves the Cincinnati, Columbus, Dayton, and Louisville areas, providing endless fun for businesses and individuals. Their team can create an elegant or themed atmosphere for your event, and they even provide emcees and DJ services. To learn more about this space, visit them online or call (513) 469-9000 today.