When choosing the right copier for your business, there are many factors to think about. Some of the most important questions to ask should pertain to your company’s document workflow, as this will likely have the most impact on how the machine is used. To find a model that will best serve the company—as well as all of the employees who will be using it—consider the questions below.
How Many Employees Will Be Sharing the Copier?
Consider this question before anything else, as you need a copier that will be able to accommodate the number of workers using the machine, as well as the resulting document volume. Small businesses with just 4 to 6 employees may be able to get by using a low-volume multifunction copier, but if your company is looking to grow anytime soon, or if you’re anticipating allowing employees to work remotely, you’ll want to select a more sophisticated model with workflow automation software and a solid network connection.
What Are Our Daily Demands?
You’ll also need to think about the volume of material you’ll be printing, scanning, and/or copying on a daily and weekly basis. Is it in the hundreds? Thousands? Ask your employees about output, as well as if or how often their print jobs get backed up, and how long they typically have to wait to use the copier.
What Features Do We Need?
Obviously, you’ll be using your copier to print and make copies. But what other tasks are typically involved in your company’s workflow? Will you need to have a fax service? Are you going to scan documents? Do you mostly print reports in black and white, or will you need to print high-resolution color graphics? The answers to all of these questions will help you determine which kind of copier will be sufficient for all of your company’s needs.
If you’re looking for a new copier for your business, the experts at Standard Business Machines are ready to help you find the model that best fits your needs. Based in Lexington, KY, and in business since 1917, this company has experience with a wide range of machines and carries state-of-the-art printers and copiers, as well as office supplies. Check out their website to learn more about their copier selection and call (859) 254-7331 to speak with a knowledgeable representative today.