Holding an outdoor concert can be both fun and profitable. However, for the event to run smoothly and successfully, you must consider a range of logistical factors. This includes everything from food and beverage service to port-a-potties. To help you do that, here are some answers to common questions event organizers ask when planning an outdoor concert.

5 FAQs on Planning an Outdoor Concert

How many port-a-potties do I need?

A safe estimate for most gatherings is one port-a-potty for every 100 guests in attendance. If you will serve alcohol at the event, consider adding more port-a-potties. Don't forget hand wash stations; there should be one hand wash station for every four port-a-potties.

Should I get a storage unit for equipment?

Yes. This makes good practical sense. A storage unit will keep equipment safe from inclement weather as well as from potential threat or damage.

What about extra sanitation measures, such as trash cans?

As a general rule, you should set up one trash can for every 50 people. However, take the following factors into account: the number of food and beverages that will be for sale; any programs, schedules, flyers, or paperwork that will be handed out; and larger items that will need to be disposed of, such as boxes for box lunches. These items may require additional sanitation receptacles, as well as additional workers to empty them throughout the event.

What food and drink should I serve?

A one-night-only outdoor concert usually serves lighter food options, like popcorn, candy, and soft pretzels. Events that last throughout the day or for multiple days (such as music festivals) should provide guests with actual meals. Also, think about whether you want to serve alcohol. Serving alcohol comes with additional potential liabilities, and you must take measures to prevent underage drinking, such as rigorous ID-checking and the use of wristbands.

What kind of facilities do I need to provide the performer(s)?

Talk to the performer's representatives beforehand. See what kind of facilities they will need for their preparations. Some may prefer to use their own bus. If the performer does request that you provide them with an area for relaxation and preparation, use a tent or temporary walls to cordon off a section backstage. Provide them with tables, chairs, and trash cans, as well as an upscale portable toilet.

Planning for practical concerns is essential to an enjoyable and profitable outdoor concert. Apollo Portable Toilets & Pumping Service, LLC, provides port-a-potties and handwashing stations to Mexico, MO, and the surrounding areas. Locally-owned and -operated since 1965, this family-owned-and-operated business has a reputation for cleanliness. Call (573) 581-6306 or visit them online to request an estimate for your event.