A regular part of running an office is arranging corporate transportation for employees who have to attend meetings or business events. While this might seem tedious, planning rides can actually go quite smoothly when you know exactly what’s required. Use the list of clarifications below the next time you have to arrange transportation for one or more workers.

What to Keep in Mind When Booking Corporate Transportation

1. Have a Clear List of People

Whether you are planning corporate transportation for a single person doing business in another city or an entire department and their clients, having the number of people traveling is important. The car service you choose cannot select the most appropriate vehicle if they don’t know how many people to expect. Also, to provide the most comfort, they might recommend or require using more than one car for a larger group.

2. Prepare an Agenda

Sending a schedule over to your driver ahead of time lets them plan the day or trip accordingly. When they know where you need to be and at what hour, they can prepare pickups and departures so the riders will not have to wait. They’ll also be able to select the best routes for the time of day to minimize traffic or, when it’s not avoidable, inform you ahead of time that slight alterations to the itinerary might be required to get to specific meetings on time. 

3. Ensure Flexibility

When you are providing corporate transportation for numerous employees at once, remember that everyone has their own schedule to adhere to. If the event has a long running time, don’t expect everyone to arrive right when it starts and stay until the end. Ensure the car service you’ve hired can provide multiple vehicles to shuffle the attendees in and out throughout the event to avoid any disgruntled guests. 

If your NYC business requires regular corporate transportation, contact Riverside Car & Limo. Since 1991, they have provided quality service and experience, making them one of the preferred car services in the Tri-State area. Their fleet consists of over 350 luxury vehicles in the latest models and equipped with the latest GPS technology. They also make booking airport or executive transportation a breeze with their mobile app — found on the Apple® and Google Play™ stores. For questions about their services and starting a corporate account, call (212) 923-1111 or visit their website.