Whether you’re charged with putting together a fun-filled bridal shower or a co-worker’s birthday party, you want the venue to have all the right amenities. The guests should be able to enjoy the festivities without having to search around for essentials. If you’re planning a special affair, here are some key questions to ask about the event space before signing the contract.

3 Common Questions About Event Space Rentals

What does the rental fee include?

Ask upfront what amenities are included for the cost you will pay. For instance, is catering a separate expense, or will the venue provide food and drinks? Will staff be on hand to serve, and if so, does the event space rental fee include their services? Be sure to get everything in writing so that there aren’t any surprises when the final balance is due—most venues require a deposit to reserve the space. Ask about any deposit refund policies as well.

Will audio and visual equipment be provided?

From microphones to projection screens, you want to ensure you have all the audio and visual tools to make the occasion a memorable one. If they won’t be provided, ask if the venue can accommodate outside equipment, including DJ items, with adequate wall outlets and speaker systems. Most guests will likely have their mobile phones with them. Ask the event space manager if free WiFi is also available.

How many people will the venue hold?

Due to strict fire codes, venues have to limit the number of people who can attend an event. Inquire about the maximum limit and whether there are overflow rooms. Depending on the size of the venue, there may also be a minimum number of guests that are required to book a reservation. Get the exact amounts in writing, including whether there is flexibility for additional people who showed up without an RSVP.

When you plan a special event, you want the experience to be stress-free, fun, and seamless. The venue and its amenities should be the least of your planning concerns. The Pizza Haven in Rhinelander, WI, has beautiful facilities to host everything from large weddings to intimate dinner parties. The friendly event space staff set up and arrange tables and chairs and will help carry out your vision for an amazing affair. This includes creating a scrumptious menu with dishes made from scratch using fresh ingredients and many tantalizing appetizers, salads, beverages, and desserts. To learn more about catering and reservations, call (715) 362-5942. Visit the website for information on the family-owned restaurant’s complete menu and photos of the venue.