Many details are involved in throwing a successful event. Whether you’re planning an alumni event or a corporate gathering, a checklist will help you stay organized throughout the planning process. To help you get started, here are a few of the major items to put on your event planning checklist. 

What to Include on Your Event Checklist

1. Choose a Venue

Your venue choice must be in a convenient location and able to accommodate the expected number of attendees. Other factors to consider when screening potential venues include the seating layout, parking facilities, and catering options. If you plan on hosting speakers or entertainers, check to see if the venue has a stage, AV equipment, and access to power outlets.

2. Set a Budget

Set a budget for the total cost of the event, which should include the price per person as well as catering, entertainment, and travel costs for guest speakers or presenters. When budgeting the costs per person, estimate for the lowest projected number of attendees. The price per person will decrease as the total number of guests increases. However, you’ll also want to provide a cushion to avoid exceeding your budget.

3. Create a Timeline

If you’re planning an alumni event or a corporate meeting, you will likely have speeches, guest speakers, or entertainment. To ensure the event goes smoothly, create a timeline with every detail from guest arrival time and a welcome cocktail hour to presentations and dinner. 

If you are interested in organizing a class reunion or small alumni event, turn to the St. Louis Alumni Association in Honolulu, HI. Their private clubhouse is the perfect venue for hosting weddings, fundraisers, alumni events, and other gatherings for up to 200 guests. They also provide catering and free parking. Call (808) 949-6633 today to reserve the clubhouse for a special event. You can also visit them online for more information about their facilities.