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Conferences are an excellent way to bring members of an industry together for networking and educational purposes. There's a lot of work that goes into planning a corporate event, but with a few steps, you can ensure you're fully prepared. From staying on top of finances to booking transportation services, follow these tips to organize an unforgettable occasion.

3 Useful Tips for Planning a Conference

1. Create a Realistic Budget

Successful event planning starts with the finances. First, determine your overall budget, so you know exactly how much you're working with. Next, compare your means to your goals to determine which are realistically attainable. From here, separate the total amount into event segments, such as venue, transportation services, and catering. Review the budget thoroughly, and once it's finalized, follow it throughout the planning process.

2. Choose the Right Venue

Venue location and size impact the overall experience of your guests. Since they're going to be spending a lot of time in the space, the rooms should be spacious enough to accommodate all of the attendees and equipment. If you're hosting multiple sessions at once, make sure that the layout offers easy movement from one room to the next to prevent congestion.

Even if you book a conference room attached to a hotel, not all attendees may choose to stay there. As such, choose a location that's close to multiple accommodation options. The surrounding hotels also need to offer various price points to ensure that you're not excluding budget-minded guests.

3. Don't Overlook Transportation

transportation servicesQuality transportation services are key to satisfying conference goers. Arrange shuttle services between the venue and nearby hotels to eliminate commute worries for attendees, especially those who don't know the area. If you're hosting a special event offsite, like a private dinner or concert, schedule a charter bus to transport guests between venues. You may also want to consider offering airport transfer services for speakers and vendors.

 

If you're planning a conference, turn to Northfield Lines in Ramsey County, MN, for all of your transportation service needs. Since 1989, the charter bus company has proudly served the group travel needs of businesses and organizations throughout the Greater Minneapolis Metro area. From airport transfers to employee shuttles, they offer a variety of coach and charter bus offerings. Request a quote today on their website or by calling (651) 203-8888.

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