The trucking industry is heavily regulated for a reason—to ensure the safety of highways during transportation. For trucking companies, this means complying with the strict regulations imposed by the U.S. Department of Transportation on commercial vehicles and drivers. Failure to meet DOT compliance requirements may result in hefty fines, suspension of operations, and even imprisonment in some cases. Ensure adherence to safety mandates and standards by implementing the best practices listed below.

Techniques for Meeting DOT Compliance in Trucking

1. Keep Track of Routine Maintenance

Since compliance requirements cover the commercial fleet, ensure that each vehicle follows its preventive maintenance schedule. A typical maintenance program has wet and dry services, and the program must be conducted every three months. Keep the maintenance records, along with receipts and repair orders, as evidence of routine upkeep.   

2. Maintain Inspection Reports

Have your drivers perform a pre-inspection of the vehicle to guarantee its safety, even if there are no previously identified issues. The daily vehicle inspection reports (DVIR) must be signed after a post-trip check, including a sign-off from a mechanic if repairs are done.

3. Document Hours of Service

Commercial drivers have to stay within the hours-of-service limits, so it is crucial to monitor how long they’ve been on the road. Although drivers do not have to complete a log grid for distances of less than 100 miles, they still have to record their start and end times for proper monitoring.  

4. Monitor Employee Requirements

All of your fleet drivers have to pass a mandatory pre-employment drug and alcohol test and DOT physical to start working. Organize the driver qualification files, and keep them accessible during an audit. Ensure that the documentation includes a comprehensive safety performance history of your drivers, verifying these references as part of the screening process.

5. Simulate a DOT Audit

In preparation for the stringent audit, run a simulation by going through a checklist. This is to ensure that documentary requirements for fleet and driver compliance are met and at hand. Maintain the necessary records and remove excess copies or internal files. Check for adherence to regulations and standards, calling out violations or deviations and implementing disciplinary actions.

A trucking company that meets DOT compliance requirements ensures business continuity and safety. Let the professionals at US Compliance Consortium in Maricopa County, AZ, assist and guide you in maintaining compliance and adherence to regulations, including DOT physical and drug testing. Call (602) 765-2200 today to learn how they can help, or visit their website for more information.