These days, everything from novels to office memos is going paperless. However, despite the widespread advancements in technology across the board, you can still benefit from the tools of days past. For example, you’ll still need clients to leave their signatures on contracts, collect important documents from new trainees, retain copies of contracts, and hold onto important pieces of received mail. So how do you plan to store these tangible files? Here are some of the reasons why a modern workspace can still benefit from file cabinets. 

3 Reasons to Have a File Cabinet in Your Modern Office 

1. Maximum Storage in a Small Footprint

The best storage containers feature plenty of vertical space—think bookshelves, armoires, and pantries. Therefore, if you’re looking to store documents while taking up limited floor space in an office environment, a file cabinet is your best choice. This way, you’ll have more room to fit desks, lamps, tech items, and communal workspaces.

2. Comprehensive Organization

In a computer hard drive, it’s easy to make folders for different categories and projects and sort your data accordingly. This organizational method was inspired by file cabinets. Instead of spreading papers around your desk or compiling them all into random stacks, you can use your file cabinet to organize your business’ operations by date, client, or importance. This will allow your employees to spend less time looking for documents and more time being productive.

3. Safety & Security

In addition to convenience and efficiency, keeping your files in a dedicated file cabinet will also protect them from a variety of potential threats and limit your liability exposure. For example, precious contracts, property deeds, licensing agreements, employee files or tax documents could get destroyed in a fire or natural disaster event.  These should be protected in a fire-proof file cabinet.  Certain industries such as health, insurance, education and finance are required by laws to secure personal information from being improperly accessed.  Those files should be centrally located, locked at all times, and the keys or codes should be stringently controlled. 

To learn more about optimizing your modern office with time-tested tools, get in touch with the team at Office Furniture Connection of Erlanger, KY, and Loveland, OH. In addition to high-quality file cabinets, they also offer office chairs, workstations, and other essential equipment. To talk to a friendly representative about your needs, call (513) 984-6620 for Loveland showroom or (859) 371-9920 for the Erlanger showroom. You can also visit the website to browse their offering, access their information resources, or contact them for personal assistance.