Whether you have a band or wish to host a popular artist for a benefit at your favorite venue, planning a concert is a major undertaking. From creating a budget to reserving audio visual equipment and an event space, there are many steps involved before the curtain opens. If this is your first time, the team at Audio Images Sound & Lighting in Batavia, NY, are here to help you get started.

5 Steps to Planning a Concert

1. Create a Budget

It’s crucial to know your price range when booking the venue and equipment rentals. Plan for the costs of the venue, crew, advertising, merchandise and equipment. It’s also wise to have emergency funds accounted for if there are any sudden changes before the event.

2. Choose the Venue

What types of bands are you setting up the concert for? If it’s rock or metal, you may want to choose a club with the right music scene. If it’s an orchestra or classical music group, choose a concert hall. Keep in mind that outdoor venues may increase your costs due to the need for extra production features.

3. Organize the Concert Details

Coordinate between the bands and the venue for the date and time of the concert. You should also determine the minimum age for attendees, and whether you are organizing this concert as a fundraiser.

4. Rent Audio Visual Equipment

When it comes to putting on a live show, you will need to rent audio, video, light, and staging equipment. Find a company that can provide you with audio visual equipment and transportation services to ensure it arrives on time.

5. Market the Event

Marketing is essential for attracting people to the concert. Advertise through print materials, such as posters and flyers as well as social media. Also, look for brands that you can partner with to promote the event.

When it’s time to source audio visual equipment for the concert, look for a supplier that can provide you with a high-quality selection. In addition to supplying the best equipment rentals, the team at Audio Images Sound & Lighting in Batavia, NY, also offers in-house moving services to ensure all the pieces are transported and assembled safely. Call (585) 343-4050 to speak with one of their associates or visit the website for more information about their auto visual equipment and services.