Planning a corporate event is no small achievement. Whether you’re hosting a party, a fundraiser, or a team building experience for your team, it’s critical to focus on even the smallest details to ensure it goes off without a hitch. From meals and venues to transportation services, everything makes a difference. Here’s how to make sure your event is a complete success.

5 Tips to Ensure a Successful Corporate Event

1. Select an Appropriate Venue

Once you have an approximate headcount for your corporate event, you can select a venue that accommodates the group. You’ll need to provide the facility with this figure so they can give you a complete estimate that accounts for your party. Tour the space before committing, and request all of the details, including insurance coverage, in writing.

2. Choose a Varied Menu

Great food can make or break your event. Select a catering company that can accommodate the varied diets of your group, or that has experience preparing a wide range of cuisines. Base your menu on the type of affair—cocktails and tablecloths are ideal for a more formal function, while light bites and soft drinks are befitting of lighthearted daytime events.

3. Create an Activities Schedule

A perfectly executed event depends largely on a schedule broken down into events. Begin with a standard introduction or fun icebreaker before unfolding the corporate elements, from guest speakers to slideshows to closing presentations.

4. Maintain a Paperwork File

You’ll stay far more organized and stand a better chance of avoiding potential problems if you keep a file detailing all of the information you’ve collected so far, from your caterer to your transportation service to your guest speaker’s contact information.

5. Arrange for Reliable Transportation

It’s important to arrange for reliable transportation services, especially if your venue is out of town or you have guests traveling from afar. Buses with business-savvy amenities are ideal, as they’re designed to make life easier on the road. Look for fleets equipped with Wi-Fi connections, electrical outlets, and video monitors so you can maximize your travel time by practicing a big speech or studying important documents. Seek out companies that accommodate large groups and offer comfortable seating, great lighting, and spacious tables—professionals will appreciate these thoughtful touches.

For your next corporate event, trust the team at Northfield Lines in Saint Paul, MN, to help your guests arrive safely and on time. Specializing in corporate travel, shuttle services, and bus charters, the transportation service has been the area’s go-to choice for nearly 25 years. In fact, their buses are ideal for professionals—they have tables, Wi-Fi, several video monitors, and support for PowerPoint presentations. Visit their website to learn more about how they will help make your event a success, or call them at (651) 203-8888.