Finding the perfect banquet hall for a private event takes research, time, and strategy. Before you book, make sure the venue has all the accommodations and services you need. If you ask the right questions during the search, you’ll find the ideal location for the event. 

What to Ask When Choosing a Private Event Space

1. What’s Included in the Costs?

You should know what you’re getting out of the payments. Ask what the flat rate for the date and duration of the private event will be. Check whether amenities such as audio or visual equipment, tables, chairs, linens, parking, and water are extra or included. Also, discuss payment deadlines and cancellation policies.

2. Do You Have Overnight Accommodations?

It can be hard for guests attending late night events to find a nearby hotel. If the banquet hall provides overnight accommodations, you can eliminate that worry. Guests who fly in for your wedding or drive in for a corporate party can call it a night right when it’s over. Make sure there are plenty of hotels in the area if there will be a lot of people going.

3. Do You Provide Catering?

Not every banquet hall offers catering services. See if the venue has an on-site caterer and whether they provide a full waitstaff. Is there an open bar option? Do they offer a buffet or have servers bring out the dishes? Request a sample of their menu and see if they’ll schedule a taste testing session. 

4. What Is Your Maximum Occupancy?

This is a standard question, but still crucial to ask. You might love a smaller venue, only to find out it won’t house the whole guest list. Some venues have multiple halls of different sizes to help you choose the one that best suits the private event.

5. Is There On-Site Parking?

Accessibility ensures your guests arrive on time. While you may assume parking is available, ask whether it’s included just to be safe. It may be a part of the flat rate or it could be an extra fee. See how many spaces there are, so your guests won’t run out of room.

When you’re planning a private event, you want a reliable venue with the best service. Hidden Lake Winery & Banquet Center, located in Aviston, IL, will host a range of parties, from office events to weddings. With exceptional catering services, a wide selection of halls, a professional event coordinator, and cabin rentals for convenient quarters, this venue has everything your event could need. Take a look at their banquet halls online or call (618) 228-9111 for additional information.