Holding a corporate event may seem overwhelming at first, but planning accordingly can make it easier to handle and more enjoyable. By breaking down the task into simple steps and prioritizing correctly, event planning becomes quite manageable. Expert Rentals, a trusted company that offers party rentals in St. Peters, MO, offers some advice on planning a successful corporate event.

What Is the Corporate Event About?

Before booking any suppliers, consider the theme you’re going for, the number of guests you’re expecting, and your budget. Start with the theme, as this could potentially affect the venue, food, and décor. It should be relevant and appropriate to the targeted guests. Once you’ve settled on an idea, set a budget and estimate the costs for each vendor. Remember to set aside an allowance for unexpected expenses.  

Why Should You Keep a To-Do List?

Keeping a master list of the things you need to do allows you to monitor your progress, assigned tasks, and deadlines prior to the big day. An extensive list keeps track of initial payments and outstanding balances with the vendors. Going through the list and checking off items as you go along can keep everything organized and accounted for during the event.

How Do You Plan the Event?

As the planner, you’re responsible for the logistics, such as the venue, food, sounds, lights, decorations, party rentals, and invitations. Get quotes from two or more vendors and compare their rates and services. Set meetings with potential suppliers to discuss contracts, payment terms, and schedules. Send out invitations a few weeks before the event to give guests enough time to RSVP. Designate an event runner to run errands on the day itself.

A successful corporate event requires not only detailed planning but also quality party rentals like chairs, tables, and linens. Expert Rentals can provide these and much more. The company also offers construction equipment and contractor tools such as lifts and trailers for rent. Visit them online to learn more about the services they provide, or call (636) 379-4933 to get assistance from a customer service representative.