Lexington-Fayette, Kentucky
701 Red Mile Rd
Lexington, KY 40504
(859) 252-0408

How to Accommodate for a Large Guest List February 21, 2018

Lexington-Fayette, Fayette
How to Accommodate for a Large Guest List, Lexington-Fayette, Kentucky

Hosting a big event is no easy task. Even if you hire outside help, accommodating for a large number of guests can be a challenge: You need enough party supplies, chairs, tables, a tent if the event is outdoors, and strategies for keeping your guests comfortable. If your party is taking place in the Central Kentucky area, Bryant's Rent-All can help you with these needs and more. As the area’s leading experts for event rentals, they also know a few things about accommodating for a large group, which they’re happy to share. 

Here are three suggestions for making your large event a success:

  • Get Air Conditioning: Regardless of the season (but especially in the summer), large groups of people will inevitably generate a lot of heat. Even with a huge tent rental on a breezy day, the air can get stuffy if you don’t have adequate air conditioning. From the get-go, plan to have a climate control solution at your large event, so everyone is comfortable.

  • party suppliesCreate Enough Seating Areas: Not having enough chairs can quickly make your guests feel uncomfortable, so it’s important to have enough. Even if you anticipate most people will be standing (e.g. if it’s a dance party or cocktail evening), you’ll still need enough party supplies to fill a few seating areas where your guests can take a breather or converse with friends.

  • Order Extra Food: At a large event, such as a wedding reception, it’s better to have too much food than not enough at your buffet table. Variety is also important, especially if some of your guests have dietary restrictions—instead of leaving some guests with a more limited selection, poll your guests beforehand if possible. This will give you a better idea of what to serve. 

If you’re planning a party near the Lexington, KY, area, you can get all the party supplies you need from Bryant’s Rent-All. Their inventory is extensive, but to name a few items, it includes tents, table and chair rentals, A/C equipment, and other party supplies. Visit them online for a full list of services, or call (859) 252-0408 if you have any questions. If they don’t have it, they’ll help you find it.

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