Accurate documentation of testimony is crucial to the success of any legal matter, so it’s vital to have an excellent court reporter. An experienced attorney understands the value of a thorough transcriber and will help them do their job effectively. A lawyer who focuses on clear communication and protocol will ensure the best performance from a court reporter.
7 Tips for Working With a Court Reporter
1. Position Them Near the Witness
The court reporter must be able to hear the witness to transcribe their statements accurately. Seat them as close to the witness as possible, even if the room is small and the person providing testimony speaks clearly. This will ensure the court stenographer hears every word.
2. Always Use Verbal Communication
State when you are going on or off the record instead of counting on the court reporter to understand less specific cues. Although an experienced court reporter might realize your intentions by noting subtle indications, such as gestures or the tone of your voice, it’s best to verbalize what’s going on.
3. Maintain a Reasonable Speaking Rate
Many court reporters can document dictation at a rate of 200 words per minute, but they could miss key information or have to ask you to slow down if you speak at a rapid pace. Use a moderate speaking rate and enunciate clearly. People have a tendency to read faster than they talk, so make a conscious effort to slow down while reading aloud.
4. Remain Quiet While Exhibits Are Marked
If you ask a court reporter to mark an exhibit, wait until they finish this task before you resume questioning the witness. This will ensure they hear every statement from you or your witness and transcribe them correctly.
5. Provide Spellings of Unusual Words & Names
If your case involves uncommon terminology or unusual names, spell them out loud for the court reporter. You also can provide a list of these words and names in advance.
6. Request Rush Transcripts Early
If you need to rush a transcript, let your court stenographer know as soon as possible. Making this request early will give them time to rearrange their schedule so they can make your transcript a priority.
7. Take Breaks
Even though a court reporter is seated while working, long sessions of testimony can be physically and mentally exhausting. Regular breaks will help you, the court reporter, and the witness work effectively.
For high-quality court reporting and transcription services, contact A Plus Reporting Service in Wallingford, CT. Their seasoned court reporters can provide the detailed documentation you need throughout the deposition process, anywhere in the United States. To discuss their services, contact them on their website or call (203) 269-9976.