Columbia, Missouri

DISASTERS: Plan Ahead - Important Records October 25, 2016

Columbia, Boone
DISASTERS: Plan Ahead - Important Records, Columbia, Missouri

The key to an easy claims process and a smooth recovery is documentation. Secure your valuable papers in a waterproof, fireproof container.

Table 1 is a list of the valuable papers that need to be in a safe location outside your home, such as in a safe deposit box. This could be in the care of a lawyer, the administrator of wills, business associates or trusted family members residing outside of your home.

Table 2 is a list of valuable papers that need to be in your possession at home at all times in a waterproof, fire-proof locked box. This includes those documents that need to be readily available after a disaster when you may not be able to reach copies that are located in your other safe location.

Table 1 Table 2
Property General
Financial Property
Identification Financial
Other Identification

Table 1 

Property-- Property records (deeds, titles, leases)

  • Household inventory
  • Home improvement records
  • Automobile title and bill of sale
  • Copies of insurance policies


  • Income tax returns
  • Copyrights and patents
  • Contracts (including promissory notes)
  • Copies of insurance policies
  • Certificates for stocks, bonds, etc.
  • Important receipts and bills of sale
  • Supporting documents for years of large transactions, unusual losses, or deductions


  • Social Security cards
  • Citizenship papers
  • Passports
  • Birth certificates
  • Death certificates


  • Divorce decrees
  • Adoption/custody papers
  • Military service records
  • Retirement papers
  • Religious records
  • Copies of your and your partner's wills
  • Trust agreements, living wills, powers of attorney, and health care powers of attorney

Table 2 


  • Safe deposit box key
  • Safe deposit records and inventory of items
  • List of emergency contacts (doctors, vets, financial advisers, clergy, reputable repair contractors, and family members)


  • Rental property records
  • Guarantees and warranties
  • Appliance manuals
  • Copies of insurance policies


  • Income tax returns
  • Current bank balances
  • Loan payment books
  • Employee benefits
  • Bank account, loan, credit card, investment account numbers


  • Social Security numbers
  • Driver's license numbers
  • Copies of citizenship papers
  • Copies of birth certificates
  • Copies of marriage certificates
  • Educational records


  • Copies of immunization records
  • Copies of prescriptions for medicines and eyeglasses
  • Copies of veterinary/vaccination records
  • Health, dental, or prescription insurance cards

Follow this blog for the next several weeks for more posts on tips to be prepared in the event you would need to file a claim for a disaster.  

ServiceMaster of Columbia, The Master of Disaster, 573.443.8383, serving Mid-Missouri.  

Other Announcements, Events and Deals from ServiceMaster of Columbia
4 Tips for Cleaning Up Your Home After Water Damage, Columbia, Missouri
Standing water from a flood can cause structural damage to your home, ruin your furnishings, and cause mold growth. Cleaning up after water damage has occurred can be an more
Missouri's Restoration Cleaning Experts Explain the Effects of Water Damage, Columbia, Missouri
While running water is as essential to the modern home as electricity, our homes are designed to carefully direct liquid into designated channels. Showers and sinks run through more
3 Traits a Fire Restoration Team Should Have, Columbia, Missouri
Although you probably never anticipate handling a fire at your property, they can happen. In the aftermath, it’s important to get in touch with a reliable restoration team to handle more
What Should You Do When You Find Black Mold?, Columbia, Missouri
Finding a massive black mold infestation is something no homeowner wants to experience. Whether it’s the result of a hidden leak or flood damage, black mold can cause grave more
DISASTERS: Filing a Claim - Six Steps!, Columbia, Missouri
Making an Insurance Claim By having your household inventory and records, it is easier to make an insurance claim should the need arise. There are six steps in making a claim. more