With office copiers in the past, there was nothing to worry about. They did their job without any hidden concerns. However, nowadays everything is connected. Office devices such as your computer, printer, and copier can all be networked together. The business supply experts at Laser Line in Jessup, MD, explain how this can become problematic and what to do about it.
With today's office copiers, you can copy, fax, scan, print, and email. You might not realize it, but because of this functionality, all kinds of sensitive data can be stored in these machines. If that memory isn't handled properly, it opens the door to identity theft and fraud. It's your duty to protect your business and your customers as best you can.
The first step is promoting awareness. Your coworkers or employees probably don't know the risks associated with office copiers, so you should share this information and remind them to be cautious. You should also make sure to study up on current compliance guidelines. Certain types of institutions are required to follow rules in regards to sending, receiving, and storing personal data, and that includes your copier.
If you can, activate data encryption or other security capabilities on your office copiers for extra protection. Then assign employees, such as members of your IT department, to safeguard the copier. Those who are in charge of security for your computers or website should be educated about office copiers as well. Finally, if there's ever an occasion where you sell your office copiers, make sure each hard drive is wiped clean. Afterward, clearly document that you completely erased the copier.
Laser Line serves Jessup businesses with the superior services and equipment they need to keep running smoothly. Whether that's securing your office copiers or providing printer supplies, they're here to help. Give them a call today at (410) 636-1700 or visit their website to learn more.