If you have an outdoor wedding, corporate event, or another affair approaching, you’ll need to find the right tent rental size that can accommodate your guests. However, for many event organizers, this step can be incredibly difficult. After all, you don’t want to waste money on a rental that’s too large or force your guests to cram into one that’s too small. To help you find that perfect middle ground, consider the following tips.

Top 3 Tent Rental Tips for Accommodating a Large Guest List

Spacing

First, consider the spacing that’s truly required, which will be determined by the number of guests. It is typically recommended that you rent about 12 to 15 square feet per person, as this ensures enough space will be available for people to move around and to accommodate any tables and chairs.

Seating

Next, consider what the seating arrangements will be, as a tent can fit more people seated in rows with an aisle up the middle than it could if the guests are seated at round tables. For example, a 20-foot-by-40-foot tent can comfortably fit about 100 guests seated in rows, but only about 64 seated at round tables.

Accessory Tents

Finally, consider if you’ll need any accessory tents for the affair, as you may want to rent a smaller tent for other purposes. For example, you may need to create space for the caterer’s prep station or for a beverage station—and small accessory tents can be a more cost-effective way to accommodate these needs without renting a larger main tent.

 

If you need a tent rental for your event, turn to the professionals at Expert Rentals. Based in Saint Peters, MO, this company is dedicated to ensuring you have everything you need for your affair. They even offer a suite of party rentals, including tables, chairs, and linens. If you have any questions—or need help determining the right size tent for your guest—give them a call today at (636) 379-4933. Or, visit them online for more information.