Due to updates in privacy laws within recent years, organizations must be diligent in maintaining patient or client confidentiality through processes like records storage. Violating provisions could put your practice or company at risk for hefty fines and litigation. For more than two decades, The File Depot has helped organizations maintain compliance through services like file organization and document shredding. With locations in Southeast LA and Houston, TX, they make it easy for companies to store documents safely.
Nowadays, provisions like HIPAA, the Health Insurance Portability and Accountability Act, apply to organizations in the health care sector. This means health care providers and fellow business associates must take special measures to safeguard patients’ private information, whether they choose to store documents digitally or through paper records. The provisions are in place to protect personal health information, such as vital signs, symptoms, and lab results, from being released to or accessed by anyone other than health care providers and the patient.
To maintain confidentiality through every step of the records storage process, health care providers must employ tactics mandated by HIPAA, including audit trails, encryption, and access control tools like passwords. Understandably, managing patient files and maintaining compliance can become a challenge in large-scale health care organizations, which is why many seek out data management solutions like HIPAA-compliant storage options to maintain records.
Additionally, health care isn’t the only industry affected by privacy laws. Other companies can fall under the jurisdiction of FACTA, the Fair and Accurate Credit Transactions Act. This provision imposes strict requirements for the proper handling and disposal of consumer information to help prevent against identity theft. The act applies to state and national banks and credit card issuers, among other financial institutions.
If your organization falls under the authority of privacy laws and you’re seeking a simple and reliable way to maintain compliance with your records storage processes, allow The File Depot to help. Visit their website for more information on their comprehensive range of services. Or, call (888) 985-3453 to request a quote for your organization.