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As a business owner, you know that proper record keeping is vital to the company’s financial health. However, keeping that data secure can be a challenge. Even when working with an outside bookkeeping service to create the records, it’s your responsibility to keep them safe. Below, the accountants at Dianne M. Saunders, CPA of Litchfield, CT, share a few helpful tips to improve your company’s security practices.

How to Keep Bookkeeping Service Records Safe

1. Digitize What You Can

Physical files used to be the gold standard for record keeping, but it wasn’t always the safest or the most organized method. Instead of relying on paper files that can get lost or damaged, transfer that information to a computer server. Each file can be password protected, keeping the information private.

2. Secure Paper Files Properly

bookkeeping services Litchfield CTWhile digital files are always preferred, some physical documents need to be kept to comply with tax or financial reporting regulations. Rather than storing these items in a basic filing cabinet or desk drawer, set up a secure spot in the office. A business safe can be an ideal location; however, if you don’t have one, look for a locking filing cabinet.

3. Back Up Digital Information

While computers are best for keeping information organized and secure, they can break down or become corrupted. When this occurs, you’re at risk of losing files that haven’t been replicated and stored elsewhere. Every few weeks, back up your information and transfer the files to a cloud-based server or external hard drive. This way, you’ll still have access to the documents, even if something happens to the computer.

4. Hire a Professional

Managing the company’s payroll services and monthly financial statements yourself leaves room for errors that can compromise the quality of the data. Hiring a professional bookkeeping service ensures the information will always be accurate and secure. They have the necessary equipment and software to hold their clients’ sensitive information until it needs to be updated.

If you need to streamline your company’s accounting operations, then turn to the small business accounting experts at Dianne M. Saunders, CPA. Their professional bookkeeping services will help keep your information secure. Visit the team online to learn more about their range of accounting services, and call (860) 567-3022 to schedule an appointment.

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